There are few departments with as many woes and worries as HR. From managing a bevy of administrative tasks, the constant ebb and flow of hiring, onboarding and training of new and current employees, there’s 101 things HR personnel are responsible for completing. However, the reality of this situation is that HR seldom receive the time required to carry out more human tasks – the management of labour, ensuring there are strategies in place to ensure employee engagement, culture nurturing – because they are bogged down by administrative duties.
According to research, 50% of HR’s time is dedicated to completing paper-processes, like employee record management. Over 2 days of a working week is put aside to facilitate mundane processes that could easily be done by a computer. Our article today is shedding light on those pain points on providing solutions
We’re tackling something that disrupts more than just HR. Employees, finance, and all the way up to decision-makers need a clear and competent outline of how one of their biggest expenditures – payroll – is being managed. Fortunately, there’s a host of different software available; software that calculates all employee salaries, commission, and reimbursement month on month, so you don’t have to. Some, like our own Bayzat Benefits, gives employee the power to submit their own reimbursement claims for approval, as well as receive pays-lip delivered automatically each payday.
Employee Record Management
I’m sorry, but Excel is so done. Managing strings of different employee documents through a manually updated excel is not efficient anymore – there are way better modes of tracking and storing employee data than trusty old Microsoft Office. Consider the issues with it – there are no notifications (you’re charged with remembering things like passport/ID expiry dates or visa renewal), all your employee data is manually jotted down which is time consuming and leaves ample room for error. What you need is a platform that allows you to upload all your documents to one cloud-based system, making it accessible to all. These platforms will allow for a seamless transfer of data, will alert you when employee documents are going out of date, and in some cases, will allow you to directly transfer information from sensitive document images or scans to your database.
Leave management goes beyond the one or two requests a year; leave management is a direct attempt to orchestrate the lives of people in tangent with company needs, goals and objectives. Having a clear record of when most holiday/sick leave is requested will help HR personally prepare for key ‘off’ periods, and direct the workload accordingly. With HR software, there are ways of reviewing, tracking, submitting, and accepting/rejecting leave requests from one plane. With this keen overview, those in charge can feel comfortable planning the course of the year, rejecting or accepting requests based on department needs, and overall direct a better and more efficient workforce.
What to do?
Depending on your budget, needs, and number of employees, there exists a string of different HR software for choose from. What’s important to recognize is that each is different, and comes with its own range of benefits. Therefore, it’s important you request a demo in order to assess its suitability to your needs. Always keep in mind what are your pain points, what is your HR struggling to complete or manage on a daily basis; those are your priority.