Joining Bayzat Benefits™ other HR automated modules, which include employee record management, birthday and celebration date reminders, and insurance policy information, is leave management. This additional module is positioned to streamline what is arguably the most finicky and arduous task a HR professional endures.

Global studies have indicated that the cost of leave and absence contributes to nearly 35% of an organization’s payroll. Despite this impact on company wallets, paper-based systems continue to reign irrespective of the size of the organization, or the palpable need to upgrade to a more efficient mode of tracking.

Through Bayzat Benefits™ HR professionals are now able to start organizing and planning leave – whether it be sick, annual or other – for employees without the hassle of lost email trains, referral to cumbersome excel sheets, and cross checking with different departments for the necessary approvals.

How does it work?

Leave is managed through one digital interface. Employees already registered on Bayzat Benefits™ can submit a leave request to HR, which will be viewed and processed by the assigned HR user. With all requests filtered through this one system, HR professionals can easily check for overlapping dates with other potential leavers, and find out how many days have been accrued and used by an employee without having to consult additional documents. Naturally, HR can submit or amend leave requests on behalf of employees if they are unable to do so.

Leave is currently segmented into three categories: vacation, sick leave, and other. As the platform evolves, Bayzat Benefits™ will implement other leave distinctions, reports, and tracking methods, giving users greater insight on how time-off is used and spread across the year. Week on week, the module will see a lot of customization including more approval tiers for department directors and managers, automatic leave calculating for numerous time-off types, and more.

Why is leave management important?

In a report by Aberdeen group, 60% of all organizations confessed the need to improve and automate basic tasks to alleviate pressure from administrative roles in order to drive more capital into their management processes. This holds especially true for leave.

Organizing and managing leave hold an important place in organizational policies purely because paid time off has a significant financial impact on a company’s balance sheet. Consequently, it should come as no surprise that there has been an influx in demand for automation that eliminates the margin of error associated with leave calculations – a demand that has been met with a string of powerful SaaS platforms to suit various business sizes and requirements.

Although they differ from provider to provider, most Leave Management Systems are able to:

·         Allocate and track employee’s leave

·         Calculate and follow all absence and leave incidents

·         Reduce time and energy spent handling individual employee requests

·         Reduce costs associated with hiring more human capital to manage workload

·         Provide analysis and insights that will help businesses plan around vacation and sick leave periods

Leave management automation provides numerous benefits, but perhaps the most important relates back to freeing human capital to work on issues and developments that A.I cannot. HR professionals are fundamental to the construction and management of a happy workforce, providing a bridge between employees and management as well as a center point for all employee complaints, queries and solutions. However, most of their time is dedicated to tedious administrative work.

Keeping track of every employee’s presence on all working days is a daunting task – particularly when you consider the bevy of other work attributed to HR. And yet, they are still made to make a correct assessment of an employee’s leave entitlement and encashment based on memory (or reverting to records), which is a laborious endeavour prone to inaccuracy. Leaving tracking and calculations to automation is the best method for diminishing error and putting the onus of training and development back on HR’s platter.

Regardless of your company size, shifting from paper-based systems (and excel dominated ones) is the way forward. Whether you’re looking at automating your accounting processes, or hoping to give your HR professionals added support with their administrative roles, software is the solution.

What Leave Management System should I get?

There are hundreds of HRMS on the market with additional services included beyond leave management. When choosing your own, the most important things to consider are your needs (that is to say, what your company could benefit automating), the size of your company, and your budget. Although useful, some powerful HRMS systems will set you back a few thousand dollars a month, but are fully loaded with analytics, employee automation, automated payroll and more; items you may not necessarily need or use. If you’re only looking for leave management, or something to help organize your employee records, shop around for smaller software with tools specific to your needs.

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